ProofNestProofNest
Trusted by 500+ childcare centers

Your Children Are Safe. Your Records Prove It.

ProofNest unifies check-in/out, ratio monitoring, parent updates, and billing into one auditable workflow — so your records are consistent during nap transitions, staff breaks, and shift changes. Every action creates a timestamped log you can review and export.

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Plans from $149/month Dedicated CSM on Pro & Enterprise 99.9% uptime SLA
Childcare staff welcoming a family during check-in

Trusted by Childcare Professionals Nationwide

See why hundreds of daycare centers use ProofNest to run safer, more efficient operations.

Childcare staff using digital check-in on a mobile device during drop-off

“ProofNest replaced our paper sign-in sheets and manual ratio tracking. We went from hours of compliance paperwork to having everything automated and audit-ready.”

Maria Gonzalez
Director, Sunshine Learning Center

“Parents appreciate the daily updates and real-time check-in notifications. Enrollment inquiries increased 30% once families saw the transparency ProofNest provides.”

David Chen
Owner, Little Explorers Academy

“The billing automation alone saved us 15 hours a week. No more chasing payments or reconciling subsidy paperwork by hand. It just works.”

Sarah Mitchell
Finance Manager, Bright Futures Childcare

Everything Your Center Needs in One Platform

From check-in to compliance reporting, ProofNest connects every aspect of childcare operations so you can focus on what matters most — the children.

Real-Time Ratio Monitoring
Track staff-to-child ratios across every classroom with configurable rules. Receive alerts when ratios approach limits — during nap transitions, breaks, and shift changes.
Identity-Controlled Check-In & Check-Out
Verify authorized pickups with QR codes, PIN entry, and photo matching. Every handoff creates a timestamped, auditable record.
Parent Communication Hub
Send daily activity reports, photos, and updates directly to parents and guardians. Two-way messaging keeps families informed throughout the day.
Attendance & Daily Logs
Replace paper sign-in sheets with digital attendance tracking. Automatic timestamps, absence notifications, and detailed daily logs — all in one place.
Billing & Subsidy Management
Automate invoicing, track payments, and manage subsidy documentation. Reduce billing exceptions and maintain accurate revenue records each month.
Licensing & Reporting
Export compliance reports ready for inspections. Maintain complete audit trails and generate subsidy documentation on demand.
Family greeted by childcare staff during morning drop-off

Built for the Realities of Running a Daycare

Ratio shifts during nap transitions, last-minute pickup changes, and evolving state regulations — these are daily realities. ProofNest was designed alongside childcare professionals who live these challenges every day.

  • Instant ratio alerts when staff go on break
  • Authorized pickup verification with photo matching
  • One-click daily reports sent directly to parents
  • Automated subsidy billing reconciliation

A Plan for Every Center Size

Whether you run a single classroom or a multi-site network, ProofNest scales with you. Start with the essentials and add advanced compliance tools as you grow.

  • Starter Compliance — from $149/mo for centers up to 40 capacity
  • Operations — $299/mo with multi-room rules and inspection bundles
  • Audit & Risk Pro — $549/mo with immutable logs and advanced custody workflows
  • Enterprise — custom pricing for 6+ sites with SSO and dedicated support
View Full Pricing
Childcare team reviewing compliance dashboard together

Ready to Standardize Compliance Across Every Site?

Join multi-site operators already using ProofNest to centralize compliance, reduce inspection risk, and streamline operations across every location.