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Plans That Scale With Your Center

From a single classroom to a multi-site network — choose the tier that fits your compliance needs today, and grow into advanced tools as your organization expands.

Starter Compliance
$149/month

$1,490/year (save ~2 months)

For small centers (up to 40 licensed capacity) that need custody controls and clean attendance logs.
  • Secure check-in/out (QR + PIN)
  • Authorized pickup lists & custody notes
  • Basic ratio monitoring with alerts
  • Incident & medication logs with e-signatures
  • Audit-ready exports (PDF/CSV)
  • Parent pickup & incident notifications
  • Up to 15 active staff users
  • Standard support + knowledge base
Most Popular
Operations
$299/month

$2,990/year (save ~2 months)

For growing centers (41–100 capacity) with multiple rooms and frequent inspections.
  • Everything in Starter, plus:
  • Advanced ratio & compliance rules (multi-room)
  • Override tracking with reason codes & approval
  • Inspection bundle builder (one-click packages)
  • Role-based permissions (director/teacher/front desk)
  • Multi-site reporting (up to 2 sites)
  • 2 standard integrations (payroll, accounting)
  • Up to 40 active staff users
Audit & Risk Pro
$549/month

$5,490/year (save ~2 months)

For larger centers and multi-site groups (101–250 capacity) with higher custody risk and audit exposure.
  • Everything in Operations, plus:
  • Immutable logs & tamper-evident exports
  • Advanced custody workflows & verification
  • Custom jurisdiction templates & change tracking
  • Advanced analytics & compliance KPIs
  • Up to 5 sites under one org
  • 4 standard integrations + priority support
  • Up to 120 active staff users
  • Priority SLA + quarterly compliance review
Enterprise
From $1,250/month

From $12,500/year — negotiated by scope

For 6+ sites, franchise groups, and high-compliance operators needing security reviews and custom deployments.
  • Everything in Pro, plus:
  • Unlimited sites (priced by capacity bands)
  • SSO (SAML/OIDC) + SCIM provisioning
  • Dedicated CSM + implementation plan
  • Custom data retention & legal hold
  • Custom integrations (subsidy portals, state reports)
  • Enhanced audit packaging with scheduled bundles
  • Premium SLA and security documentation

Optional Add-Ons

Extend your plan with capabilities that matter to your center. All add-ons are billed monthly and can be activated at any time.

Billing & Payments

+$49/mo per site

Automated invoicing, payment collection, and reconciliation with a low platform fee.

Subsidy & State Reporting

+$79/mo per site

Subsidy documentation and state-format exports where integrations are available.

Additional Site Pack

+$99/mo per site

Add sites on Operations or Pro tiers without upgrading to Enterprise.

Extra Staff Users

+$2/user/mo

Expand beyond included staff allotments without seat-driven friction.

Frequently Asked Questions

How is pricing structured?

ProofNest uses a tiered subscription priced by licensed capacity. Starter begins at $149/month for centers up to 40 capacity, scaling through Operations, Pro, and Enterprise tiers as your needs grow.

Is there a free trial?

We offer guided pilot programs instead of self-service trials. Contact our team to discuss a scoped evaluation tailored to your center.

What does implementation look like?

Starter and Operations tiers include self-guided onboarding with templates. Pro and Enterprise include professional implementation ranging from $750 to $3,000 depending on scope and data migration needs.

Are there annual discounts?

Yes — annual billing saves approximately two months compared to monthly payments. Multi-year commitments for Enterprise may qualify for additional 5–12% discounts.

Can I add billing and payments later?

Absolutely. Billing & Payments is an optional add-on at $49/month per site, keeping the base product focused on compliance. Add it any time without changing your core plan.

What support is included?

Starter includes standard support and a knowledge base. Operations adds role-based guidance. Pro and Enterprise include a dedicated Customer Success Manager, priority SLA, and quarterly compliance reviews.

Ready to Simplify Compliance at Your Center?

Talk to our team about the right plan for your organization. We'll help you get audit-ready fast.